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Trade account application form

Ask every new trade customer for the same details before you give them credit. Add your business name and terms below, then print the form or save it as a PDF.

Make it yours

See the form

Changes appear on the form as you type.

[Your business name] trade account application

Please complete every section and return this form to us. We'll confirm your credit limit and terms in writing.

About your business

Registered business name
Trading name, if different
Company number
VAT number
Business type
☐ Limited company ☐ Sole trader ☐ Partnership ☐ Other
Years trading
Trading address
Postcode
Invoice address, if different

Contacts

Accounts contact
Phone
Email for statements
People allowed to buy on this account (name and role)
Another person allowed to buy
Do you need a purchase order number on every order?
☐ Yes ☐ No

Credit

Monthly spend you expect
£
Credit limit requested
£
Trade reference 1 (supplier, contact, phone)
Trade reference 2 (supplier, contact, phone)
Bank name and branch (optional)

Terms

  • Payment terms: [your payment terms]. Overdue accounts may be put on hold until paid.
  • We may change your credit limit at any time and will tell you when we do.
  • We may charge statutory interest and compensation on late payments under the Late Payment of Commercial Debts (Interest) Act 1998.
  • The person signing confirms the details above are correct and that they have the authority to open this account.
Signed (director or owner)
Name
Date

For office use

Credit limit approved
£
Terms
Approved by
Date

How to use it

  • Give it to every new trade customer, even ones you know well. The same questions for everyone makes saying no easier.
  • Call both trade references. Ask how long they've traded with the customer, their limit, and whether they pay on time.
  • Start with a low limit and raise it after three months of on-time payment. Our credit policy template sets this out.
  • Keep the signed form. It's your evidence of the terms the customer agreed to.